Searching for a Remote Part-time Administrator

(Chicago)

Jake Feldman Fine Art Installation, LLC, founded in 2016, is a fine art handling and installation company, servicing both residential and corporate clientele in the Chicago and Chicagoland area. We currently have two full time installers and are now working to expand the company’s reach and services by bringing on a part-time, permanent team member to assist with scheduling, invoices and general administrative needs of the company. 

This will be a fully work-from-home position with highly flexible hours. While working both autonomously and in connection with the installers, this team member will represent the Company in direct client contact to build relationships and offer incomparable service.

Job duties include the following:

Responding to texts, phone calls and emails from customers regarding scheduling requests and project logistics. 
Passing on messages to installers as needed. 
Following up with requests to schedule, engage with the customer’s project idea to determine how a job can fit in the schedule, and then enter jobs into the shared schedule for the installers. 
Sending w-9s or any other required forms to customers requiring documentations. 
Filing for Certificates of Insurance (COI) for customers needing proof of coverage. 
Sending invoices for jobs via email once the jobs are completed. 
Sending follow-up emails whenever invoices are past due. 
 
Important qualities of this candidate are clear and concise written and verbal communication skills, a friendly and helpful disposition, ability to speak comfortably and confidently to clients, highly organized, and some experience in art, framing, or design is a bonus but not required. 
This candidate must be comfortable operating Intuit Quickbooks, online scheduling software, and be able to communicate easily and effectively over phone, text, email and FaceTime. 

The starting rate is $17 per hour for up to 20 hours a week and will also compensate for your monthly phone and internet bill. This position could grow into a full time position as the company continues to expand and compensation will be adjusted accordingly as responsibilities increase and skills develop. 

Please send a resume along with a message introducing yourself and telling me why you’d be a great candidate for this position.

Jake Feldman Fine Art Installation does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression and identity, age, veteran status, and marital status.

compensation: $17/hr

employment type: part-time

job title: Administrator

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